Documents Required
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Documents Required
Documents Required
Step -1
Step 1 – The School before getting into the online form filling, should be ready with the followings:
- Digital Signature – to authorise your final submission. The Chairman/Member/Trustee/Director or any representative can use its digitalsignatures. How to get Digital Signature
- No Objection Certificate – its a certificate issued by the State Education Department(Secretarial) to the effect that State Government has no Objection to the affiliation of the school with CBSE. For a brief period of time this certificate was revoked by the CBSE but in December 2016, it has again made the entry. I Have detailed it in a seperate post.
- The School Basically have to write an application to the State Education Secretary office(located in the state’s capital) and ask for NOC so that the state allows a school to follow CBSE. This can be simple application where a copy of the application goes to local DEO office.
2.If NOC/Recognition certificate is in Vernacular language, then the school must upload its duty notarized transalted copy in English/Hindi along with the signed copy of NOC/Recognition Certificatein Vernacular language.Kindly note, there is specific department in the state government responsible for transaction.
2. School Recognition Certificate from concerned State Education Department as per extant rules and provisions in RTE Act 2009. This is also called Affiliation Certificate by the State Board.
3. Land Certificate as per the Appendix X of the Affiliation bye-laws : The Competent Authority to issue the land certificate is DM/ADM/SDM/Tehsildar/Register/Sub Register or any other equivalent authority competent to issue such Certificate.Download the format here.
4. Fire safety Certificate to be issued by the Fire Safety Department of the State Govt/Competent Govt.Authority such as Municipal Corporation etc. as per Prescribed norms with Validity(validity as on date of final submission of application).
5. Building Safety Certificate To be issued by competent government authority or the empanelled engineers authorised to issue such certificate by the appropriate Government. Fore.g Empanelled engineer by Municipal Corporation /Development Authorities(PWD)/Roads/Building Department etc.
6. Certificate of Registration of Society /Trust/ Section 8 Company Running the school.
7. Get your school Website Ready with the information as per the CBSE requirement. Check the requirements here. The website should have the curriculam details, TC sample, Normsa for fixing Fee, Affiliation Status, Students Details, Address, List of books prescribed along with undertakeing by the principal, Annual Report, School Circulars, Fee Details, Details of Teachers Training, Academic Achievements, sel Affidavit of the School( this usually is getting made on 100 rs Stamp Paper. Here is a Sample for your Perusal)
8. Information about UDISE Code.
9. Scanned copies of audited Balance Sheet
10. Video Clips & Geo Tagged Photos.
11. Transport Safety Certificate
12. soft copy/Scanned Copy of Academic Calender.
Documents Required
Step -2
Step No.2: Start Filling the Online form
1. KYC Form
2. Initial Part Payment of Rs 10,000
3. PART A – Input the information of the 6 forms Listed above
4. After Submitting all the information as per Part A of the application, School will have an option to generate System generated self-certification or System Generated DEO Certificate on the basis of data filled in PART A,In Case the school opts for Self-Certification, the school is required to upload the same with digital signature of the school. However, in case school opts for DEO certificate,the school is reuired to get the DEO Certificate duly signed by DEO/ DIOS/Any other officer authorized by State/UT Education Department and upload the signed copy of DEO certificate with digital signature of the school.The Registration of the school once completed after filling part A shall be valid till last date of submission of application for the respective session.(i.e. for the session 2022-23, registration of the school shall be valid till 31st October, 2021). If the school fails to submit part B by the last date of submission of application for the respective session, then the registration shall automatically be termed as invalid and the registration fee, if any, shall be for feited.
5. Part B- Upload the 6 Documents and input all the other basic details and other information
6. Make the Part and Final Payment.
Documents Required
Step -3
Step 3 – Within 15 Days of Submission of Online Application Inspection Commitee will be formed
The Physical Inspection of the School has to happen within 22Days of the Constitution of Inspection Commitee.
Along with the inspection committee letter, the Board shall give three dates of inspection. Inspection can be conducted on any of these three dates as mutually decided by the Inspection Comittee and the School. Without wasting any time, get in touch with them and arrange for them to come. Mostly one of them would be a Central School(Kendriya Vidyalay) Principal and the other one an experienced hand from any aided or un-aided school.
In case, the inspection commitee is ready and the school intentionally fails is to get the inspection done on the stipulated dates and timespan(expect for the reasons beyond control), the school will be penalized with a monetary penalty of Rs.25000 and fresh schedule shall be communicated. The school shall get another opportunity, however the application shall be rejected if the school fails to get the inspection done after three opportunities.
Documents Required
Step -4
Step 4- Prepare a file
Following is the list of documents one should have for CBSE affiliation File – Details of Annexure
1.Society Details
2. Constitution of the Society & Society Bye-Laws
3. Registration Certificate of the society
4. School Management Committee List(to Know more about this read my post)
5. Statement of Income & Expenditure Audited Account
6. Balance Sheet of last two or three Years
7. Bank Certificate- Mentioning this – in case you have to take some project loan from a certain bank.
8. Satff Particulars
9. Service Agreement with Employees
10. Principal Particulars – Professional Resume.
11. Staff Salary Statement – Salary should br paid through Electronic Clearing Service(ECS)
12. Letter to the bank regarding Staff Salary remittance.
13. Copy of the A/C Payee Cheque meant for staff salary.
14. Reserve Fund(This is a Draft which one has to make aslaid down in the bye-laws)
15. Infrastructure Details
16. Land Records Certificate of Land.
17. Supporting Documents by Tehsildar & patwari – This in case the school is out of Municipality bounds.
18. Approved Map and Building Layout – from the relevant Town and Country Planning Authority.
19. School Building Room particulars School Building- List of all the rooms along with the size and details.
20. School Building and facilities Photographs.
21. Physical Health Education & Recreation Facility Details.
22. Laboratory Details
23. Library Facilities & Details
24. Librarian Details – CV/ Resume of the Librarian
25. State Govt Related Documents
26. State Board Affiliation Certificate & NOC from the state(Intimation will do, for more info read here)
27. Student Details
28. Student’s Details Record of internal Assessment(class wise)
29. Fee Structure (Kindly refer to this circular from CBSE while finalizing the FEE structure)
30. School Time Table
31. School Prospectus
32. Certificate of Fire Safety & Sanitary Conditions.
33. Provision of Medical Check Up
34. Undertaking by Manager Regarding the admission only up till class VIII- This basically says the school is not admitting students in classes for which they do not have permission.
35. Details of Training Modules conducted for teachers.
36. Building Safety Certificate
37. Transport Fitness Certificate
38. School Conveyance Facility Details – If School is providing Conveyance to students
39. Optional – This is in case you want to make a stronger case
- CBSE Online Submitted Application
- Copy of the Submitted Bank draft
- Letter of inspection from CBSE
- Financial Projections
- Land Documents – Photocopy
- Admission Announcements
40. Annexure II
Videography Details During CBSE Inspection
The School has to arrange for a videographer on the date of inspection. Here is a Guideline issued by the CBSE for Videography:
For Boundary, Main Gate, Parking and other open Area the person with videography skills should ensure wide angle coverage of video.
For laboratory the videographer should ensure wide angle coverage of video while entering the lab, Thereafter the person with videography skills should cover all equipments and other facilities in the lab. During this the concerned subject Teacher should be also be available in the lab to response to the queries of IC members and show the stock register.
For Library the videographer should ensure wide angle coverage of video while entering the library. Thereafter the videographer should cover all bookshelves, magazines & periodicals, reading area, and other facilities such as computers with internet connectivity in the library . During this the librarian should also be available in the library to respond to the queries of IC Members and show the catalogue, accession and issue register.
For Toilets Wide angle Coverege of video including WCs and Basins.
Class Rooms : Occupied and vacant the videographer should ensure wide angle coverage of video while entering the rooms, thereafter, the videographer should cover all fixtures, furniture and other facilities in the rooms.
Other Rooms such as Staff rooms, Music rooms etc. The videographer should ensure wide angle coverage of video while entering the rooms. Thereafter the videographer should cover all fixtures, furniture and other facilities in the rooms.
| S.no | location/activity to be covered | recommended time duration in minutes |
|---|---|---|
|
1 |
Main Gate with school name Display boards- boundary wall of school on all sides , parking and other open area including assembly area |
up to 20 Minutes |
|
2 |
Playground with outdoor sports facilities |
up to 10 Minutes Wide angle coverage of video |
|
3 |
All Laboratories (science subjects, computer etc.)including stock register and practical files if any |
up to 10 Minutes each for all labs |
|
4 |
Library |
up to 10 Minutes |
|
5 |
Toilets |
up to 10 Minutes each for boys and girls |
|
6 |
Drinking water arrangement |
up to 5 Minutes |
|
7 |
Fire safety equipment |
up to 10 Minutes |
|
8 |
Class rooms : occupied and vacant |
up to 20 Minutes in total for each standard (primary, Middle, Secondary & sr. Secondary) |
|
9 |
Other Rooms such as Indoor Games facility, auditorium, activity rooms, wellness rooms etc.
|
up to 20 Minutes |
|
10 |
Document verification:
|
up to 1 Hour
|
|
11
|
Faculty interaction /class room interaction
|
10 - 15 Minutes |
|
12 |
Filling of IC report |
2 Hours |
Grant of Affiliation
Once the inspection is done and the inspection report is submitted during the inspection, the board will grant the affiliation within 30 days of submission of inspection report. if there are any deficiency pointed out, the school has to replay within 15 days of the letter
